Online Form - Meeting Room Booking Form

Terms and Conditions

1. Bookings will only be accepted when a completed booking form has been provided.
2. This booking form covers events that take place during normal Library opening hours. Normal Library opening hours are:
   • Monday, Tuesday, Wednesday, and Friday: 9.00am - 5.30pm
   • Thursday: 9.00am - 8.00pm
   • Saturday: 9.00am - 1.00pm
   Management approval will be required for bookings that take place outside of these hours and may incur an additional fee. Meeting room bookings must bump-out 15 minutes before Albany Public Library closes, unless prior approval from Management has been secured.
3. The schedule of fees apply to all uses and hires of the meeting rooms. In-kind support, in the form of discounted or waived fees, may be granted on a case-by-case basis. The cleaning fee cannot be waived, and will apply if a hirer uses the kitchen. Applications for in-kind support must be submitted at least 10 working days before your event.
4. Room setup assistance is only available to full day hirers. Room setup is the responsibility of the hirer.
5. Loss and liability:
   • The hirer will at all times indemnify Albany Public Library from and against any foreseeable loss or liability that is caused by any unlawful or negligent act or omission by the hirer or breach of this contract by the hirer.
   • The hirer's liability to indemnify Albany Public Library under this clause will be reduced proportionally to the extent that such loss or liability was contributed to by any unlawful or negligent act or omission or breach of this contract by Albany Public Library or its officers, employees, subcontractors, agents or professional advisers.
6. One parking permit is provided for the facilitator. Additional parking permits may be granted on a case-by-case basis. Hirers must follow all posted parking rules. Albany Public Library will not intercede in the case of fines.
7. Food and drink may be consumed in rooms within reason. A cleaning fee may apply.
8. The consumption of liquor requires management approval and if required a liquor license must be presented or relevant exceptions followed.
9. Hirers are responsible for ensuring the safety of those attending their events. Fire exits may not be obstructed at any time.
10. Albany Public Library reserves the right to cancel any booking at any time.
11. Albany Public Library is not liable for any loss or damage to any person or their property.

In-Kind Support

To apply for in-kind support (after submission of meeting room booking form below), please complete the form found here: Albany Public Library in-kind support.

Fee Schedule - prices include GST