Online Form - Meeting Room Booking Form

Library Opening Hours Table
Monday	9:00am-5:30pm
Tuesday	9:00am-5:30pm
Wednesday	9:00am-5:30pm
Thursday	9:00am-8:00pm
Friday	9:00am-5:30pm
Saturday	9:00am-1:00pm
Sunday	Closed

Booking Details

You will receive a confirmation message on the screen upon successfully submitting your application.

Please complete all required sections to ensure timely submission and processing.

Name of Hirer:*

Name of Facilitator (if different from hirer):

Name of Organisation (if applicable):

Please tick if applicable:

Community GroupRegistered CharityRegistered Not-for-Profit

Please tick type of room use

PresentationWorkshopRound Table MeetingOnline Meeting

Please enter a brief description of your event:

Start Date:*

End Date:*

Start Time:*

End Time:*

Anticipated Number of Participants:*

Kitchen Access Required?

Yes

More kitchen info

Tea & Coffee TrolleyCatered Event

Contact Details

Email Address:*

Mobile Phone Number:*

Address*

Postcode*

In-Kind Support (Reduced Fees)

Do you wish to apply for in-kind support?

YesNo

Previous Sponsorship

My event has not already received support in the form of sponsorship from the City of Albany

Please provide a description of the activity you are requesting support for:

Please provide a brief description of your organisation (if applicable):

How does your event provide significant community and/or cultural value to the City of Albany?

Authorisation:

By ticking here, I confirm that I am authorised to apply for in-kind support

Terms and Conditions

Bookings will be processed when a completed booking form has been received.
Current Library operational hours are:
- Monday, Tuesday, Wednesday, and Friday: 9.00am - 5.30pm
- Thursday: 9.00am - 8.00pm
- Saturday: 9.00am - 1.00pm
- Meeting room bookings must bump-out 15 minutes before Albany Public Library closes unless prior approval from Management has been secured.
Management approval will be required for bookings that take place outside of these hours and may incur an additional fee.
The schedule of fees apply to all uses and hires of the meeting rooms. In-kind support, in the form of discounted or waived fees, may be granted on a case-by-case basis.
Use of the event kitchen facilities will incur a $50 fee.
Room and audio visual (AV) set-up is the responsibility of the hirer. A 10-minute complimentary AV induction is available upon request. Any significant event assistance will attract a $50 fee. Please contact the Library on 6820 3600 or email [email protected] to arrange.
One parking permit is available for the facilitator. Please follow all signed parking rules. Albany Public Library will not intercede in the case of fines.
The consumption of liquor requires management approval and if required, a liquor license must be presented or relevant exceptions followed.
Hirers are responsible for ensuring the safety of those attending their events.
Fire exits may not be obstructed at any time.
Albany Public Library reserves the right to cancel any booking at any time.
Loss and Liability
- Albany Public Library is not liable for any loss or damage to any person or their property.
- The hirer will, at all times, indemnify Albany Public Library from and against any foreseeable loss or liability that is caused by any unlawful or negligent act or omission by the hirer or breach of this contract by the hirer.
- The hirer's liability to indemnify Albany Public Library under this clause will be reduced proportionally to the extent that such loss or liability was contributed to by any unlawful or negligent act or omission or breach of this contract by Albany Public Library or its officers, employees, subcontractors, agents or professional advisers.

Fee Schedule - prices include GST

Hire Fee

$55.00/hour/room

$275 full day/room (8.30am – 5.30pm)

Cleaning Fee

$50 – applies if kitchen is used

Staff Assistance Fee (After Hours Induction/Room Setup etc.)

$50 where applicable

Terms and Conditions*

By clicking here I confirm that I have read the Terms & Conditions and agree to be bound by them.